Job Description

Mission

We are looking for a part-time Administrative Assistant/Finance Assistant for a computational and theoretical laboratory at EPFL. The position will be based at Campus Biotech in Geneva.

Main duties and responsibilities

Manage funds and research grants, including budget tracking, monitoring of expenses, purchases, and inventory, as well as financial reporting (salaries, budget forecasts, invoices, travel reimbursements, and credit card expenses). Oversee the administrative management of staff and interns in coordination with HR, including recruitment support, accreditation, absence tracking, onboarding, offboarding, and overall employee lifecycle support. Handle travel arrangements and reimbursements for the professor and collaborators, as well as occasionally assist with seminars and conferences. Coordinate laboratory events. Help organize visitor stays, including travel, logistics, and accommodation.

Profile

Fluency in English is essential; good command of French is also required. Ability to thrive in a multicultural environment and contribute to a young, dynamic team. Excellent organizational skills and ability to work independently while also following instructions, ensuring smooth and efficient collaboration with the professor and team members. High degree of accuracy, discretion, and reliability. Dynamic, efficient, open-minded, and proactive, with strong prioritization skills and a pragmatic approach. Proficiency in Microsoft Office tools and readiness to learn university-specific platforms.

We offer

A dynamic and multicultural work environment within a world-renowned multidisciplinary institution Attractive working conditions Opportunities for continuous training

Informations

Contract Start Date : 02/15/2026

Activity Rate Min : 20.00

Activity Rate Max : 50.00

Contract Type: CDD

Duration: 1 year fixed term contract, renewable

Reference: 1918