Job Description

At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where ,Health for all, Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining 'impossible'. There are so many reasons to join us. If you're hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there's only one choice.
Administrative Assistant (m/f/d)
As an Administrative Assistant, you play a crucial role in ensuring the smooth operation of our Product Team (PT). You will provide comprehensive administrative support to the PT lead and core members, facilitating efficient calendar management, meeting coordination, and document preparation.
YOUR TASKS AND RESPONSIBILITIES

• Provide administrative support for the PT lead and core members, managing calendars, meetings, and document preparation
• Organize logistics for meetings, prepare materials, and follow up on action items
• Coordinate travel arrangements, ensuring compliance with policies
• Manage interactions with external stakeholders, including scheduling and logistics
• Monitor and prioritize inbox communications, flagging important messages
• Prepare presentations and meeting documents, collaborating with team members
• Handle procurement processes and budget tracking, placing orders and monitoring invoices
• Support HR topics like onboarding and time tracking
• Maintain digital filing systems, ensuring accessibility
• Assist with internal communications and virtual meetings setup
• Provide project-related assistance, tracking outcomes and compiling reports
• Manage tasks independently, adapting to shifting team needs
• Implement administrative process improvements with the other Administrative Assistants in the team
• Perform additional tasks as needed to support team efficiency.

WHO YOU ARE

• Completed vocational training in office management, business administration, or as a foreign language secretary, or equivalent qualification
• Several years of experience in administrative roles, ideally with exposure to international teams or cross-functional environments
• Understanding of the pharmaceutical product life cycle and its implications for team priorities
• Adaptability to change, with the ability to manage shifting priorities and respond to unexpected developments quickly
• Proactive mindset, showing initiative in daily tasks and a structured approach to work
• Process awareness, understanding approval workflows and when to escalate or involve others
• Strong communication skills, both verbal and written, with the ability to interact professionally across different levels of seniority

YOUR APPLICATION
Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.
Bayer is committed to providing barrier-free access and support-facilities for individuals with disabilities - during the application process and beyond. Applicants with disabilities are encouraged to request any support / equipment they may need via the contact information below.
Location:
Switzerland : Basel-City : Basel
Division:
Pharmaceuticals
Reference Code:
851919

Skills Required