\\n EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries.

Assistant.e administratif.ve \\xc3\\xa0 la section de g\\xc3\\xa9nie m\\xc3\\xa9canique

Your mission :
The Mechanical Engineering Section is looking for an 80-100% administrative assistant to support the Section Director and deputy in their tasks.

Main duties and responsibilities include :
Administrative follow-up
o Accounting management of section budgets (operating and salary funds/envelopes), monthly financial monitoring and year-end landing forecasts, purchasing, management of expense accounts for the director and deputy director.
o Administrative management of mechanical engineering student files, welcome and information desk, referral to internal services, verification of course, semester project, internship and Master\\\'s project registrations.
o Coordination with the academic department and teaching staff regarding: timetable control, oral exam experts and teaching loads, recruitment of student assistants.
o Administrative follow-up of mobile students
o General support for the section, editing and updating website and promotional material

Events and working groups
o Organization and coordination of section events related to study promotion, information sessions and graduation ceremonies.
o Management and organization of section commissions, councils, etc., sending out invitations, managing registrations, organizing catering and drafting minutes.

Your profile :

• Excellent command of French and English is mandatory (both written and spoken).
• Computer skills with a very good command of Excel, Word, PowerPoint, Outlook, etc.
• Experience in budget and accounting organization
• Ability to interact with all levels of teachers, lecturers, administrative staff and students in a multicultural/international environment.
• Autonomy, organizational skills, initiative, thoroughness and attention to detail.
• Commercial training (CFC d\\\'employ\\xc3\\xa9-e de commerce or equivalent).

We offer :

• An interesting administrative position within the Mechanical Engineering Department at EPFL
• Varied responsibilities and a high degree of autonomy

Start date :
01.11.2023

Term of employment :
Unlimited (CDI)

Work rate :
80-100%

Duration :
CDI

Remark :
Only candidates who applied through EPFL website or our partner Jobup\\\'s website will be considered. Files sent by agencies without a mandate will not be taken into account.

Reference :
Job Nb 3101\\n \\n \\n \\n \\n \\n

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