Job Description

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About TMF Group
TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.
As we're a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.
Discover the Role
The Corporate Services Officer provides high-quality administrative and corporate support to the Legal & Capital Market Team throughout the full client lifecycle. The role is responsible for preparing, coordinating, and executing a broad range of corporate administrative and capital markets services tasks, ensuring accuracy, professionalism, and compliance at all times.
Key Responsibilities

• Supporting the team with administering a portfolio of client structures
• Supporting team members in administering financial structures
• Providing support for project tasks across various client portfolios, especially focusing on compliance and administrative follow-up
• Drafting of transaction related documentation and reports
• Preparing and drafting documents such as board and shareholder meeting minutes, resolutions, and bank-related forms
• Performing administrative duties according to clear internal guidelines and using standardized templates (e.g. agreements, powers of attorney, reports, certificates)
• Communicating professionally and customer-focused, mainly in writing, with clients, advisors, and third parties according to set guidelines
• Coordination with clients, intermediaries, bankers
• Co-ordinating client services with colleagues (from other departments and offices), advisors and third parties
• Supporting the Compliance Department during the onboarding process and the customer lifecycle
• Managing of calls with clients, advisors and third parties and taking messages where appropriate
• Arranging for proper and timely sending of correspondence by email, fax, mail and/or courier
• Co-operating with and arranging for the completion and keeping up to date of KYC-information
• Maintaining and updating client databases and files in line with compliance requirements
• Assisting team members with routine tasks (e.g. scanning, filing, sending documents)
• Co-operating with the issuing of invoices and payment follow-up
• Other general administration duties which arise in the course of day to day business
• Accurate registration of time spent during working day
• Keeping up to date with relevant local anti-money laundering legislation and other regulatory requirements
• Ensure high service levels are maintained and/or exceeded, prompt turnaround of communications and deadlines are met

Key Requirements

• Swiss Law degree (BLaw) or Paralegal with at least one year of experience in corporate law or corporate services
• Experience in financial and transaction services is an advantage
• Strong self-management and organizational skills with the ability to prioritize effectively.
• Demonstrates strong accountability by meeting individual goals and KPIs while ensuring accurate and timely timekeeping.
• Client-oriented mindset with strong attention to detail and service quality.
• Excellent written and verbal communication skills in English and German; fluency in French is a strong advantage.
• Working knowledge of MS Office 365 - Outlook, Excel, Word, PowerPoint
• Team player with the ability to work independently and with minimal supervision.
• Builds and maintains collaborative relationships across teams and jurisdictions.
• Applies sound judgment when solving problems and making decisions.
• Acts with integrity, professionalism, and respect at all times.
• Thrives in a dynamic environment, remains composed under pressure, and adapts well to change.
• Proactively seeks feedback, development opportunities, and deeper business understanding.

What's in it for you?

• An exciting opportunity in an international company
• Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
• A career within an evolving market
• Flat hierarchies with direct contact to management and international exchange

We're looking forward to getting to know you!

Skills Required