Job Description

The position reports to the relevant Team Leader of the Middle Office Team. This role involves close and regular interaction with all member of the Family Office team, Accounting, Banking and Investment teams as well as external business contacts such as banks, administrators and clients.
PRINCIPAL ELEMENTS AND ACCOUNTABILITIES:

• Collect, update and maintain client static data in our in house integrated system for the various services and business units of the group.
• Undertake and coordinate data cleansing exercise for the above business units
• Work on various project depending the Group needs, including but not limited the drafting of simple minutes or resolution
• Communication with external parties, such as banks and registered agent
• Work with the Business Development department to ensure that contacts are created and kept up-to-date.
• Work in collaboration with the relevant committee in respect of the potential on-boarding of new business, such as organizing the weekly agenda, maintan Reject Business register, assist the business in their pipeline.
• Data Privacy: work with the Head of Privacy Offier to ensure that Group procedures are in place, annual cleaning exercise and ensure that the Privacy Register is kept up-to-date.
• Work in collaboration with IT to setup group reports and ensure proper diffusion.
• Being part of the testing of workflows and processes, which are linked to on-boarding, reporting or regulation obligation
• Assist any business units with their ad'hoc reports
• Assist Risk & Compliance with any remediation or process
• Will or Testamentary: being responsible of the register and the originals. Working in collaboration with the Law department.
• Involved in tasks coming from sub-departments linked to the same Head of Department

QUALIFICATIONS AND SKILLS:

• Diplome de l'Ecole de Commerce, Maturite commerciale or gymnasiale, CFC d'employe de commerce or equivalent
• At least 2-3 years of experience in an administrative position
• Experience working for a fiduciary services provider would be advantageous
• English minimum B2 level
• Good Microsoft Office skills (Word and Excel)
• Pro-activity and ability to work with little guidance
• Meticulous attention to details
• Organisation skills with the aptitude to stay focused on assigned tasks
• Ability to keep confidentiality with regard to client matters

WE ASK YOU TO PLEASE SUBMIT YOUR CV IN ENGLISH jidccac228a jit0728a jiy25a