Job Description

Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General
Grade - G4
Contract Duration - 1 year
Duty Station : CH-Geneva
Publication Date : 09-Oct-2025 Application Deadline : 06-Nov-2025, 4:59:00 PM

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE

please note that the deadline for applications is indicated in local time as per the time zone of the applicant's location.

1.

Organizational Context

a.

Organizational Setting

The position is located in the Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General. The Division is responsible for all engagements with the diplomatic community in Geneva through various avenues such as events generally speaking, but more precisely National Day events, including side events during key meetings such as the WIPO General Assemblies.

b.

Purpose Statement

As part of the Events team, the incumbent provides day to day support for the effective and efficient organization of events and coordinates with internal and external stakeholders for the efficient implementation of events.

c.

Reporting Lines

The incumbent works under the supervision of, and reports directly to the Event Producer.

2.

Duties and Responsibilities

The incumbent will perform the following principal duties:

a.

Under the supervision of the Event Producer, follow up with representatives of WIPO stakeholders (Member States, NGOs and IGOs) and assist with arrangements relating to the organization of regular events on WIPO premises including National Days celebrations, WIPO General Assemblies events and Committees, prepare invitations, review technical requirements for cultural events with suppliers, and manage the setting up and dismantling of exhibitions according to the plan prepared by the Event Producer and/or the Protocol and Event Planner.

b.

Checking on equipment to ensure it is properly maintained and renovated as needed.

c.

Monitor, ensure proper functioning, and handle the sound system as needed.

d.

Set-up public spaces according to logistical needs in terms of equipment and furniture.

e.

Oversee the Events generic mailbox.

f.

Assist in Protocol matters, reporting to the respective supervisors, when and if necessary.

g.

Perform other related activities when required.

3.

Requirements

Education (Essential)

Completed secondary education.

Experience (Essential)

At least three years of experience in event support, administrative and general office support work in hospitality or an event management context.

Language (Essential)

Excellent knowledge of written and spoken French and good knowledge of English.

Job Related Competencies (Essential)

Ability to work under pressure and to meet deadlines and to effectively coordinate event-related catering activities associated with large-scale official events.



Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.



Ability to maintain a high level of confidentiality and discretion.



Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the Internet.

Customer-oriented and excellent organizational skills.

4.

Organizational Competencies

1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.

5.

Information

Monthly salary (Net of tax):

6,043 CHF

Please refer to WIPO's Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

General Service posts are subject to local recruitment. Staff in the General Service category are recruited in the host country or within reasonable commuting distance of the Headquarters.


Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.



The Organization reserves the right to make an appointment at a grade lower than that advertised.


By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.


In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED), a list maintained by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed here: http://www.whed.net/. Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.


____________________________________________________________________
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.