\\n Executive Assistant (Legal)

Location: Kaiseraugst, Switzerland

On-site

At dsm-firmenich people are at the heart of the company. We are committed to equal employment opportunities and value diversity in the workplace.

Your key responsibilities

Senior Executive Assistant to the HLRC

• Proactively manage all aspects of HLRC\\\'s office administration (calendar, appointments, phone calls, expense notes\\xe2\\x80\\xa6)
• Plan and organize business travels and related logistics (including visa application)
• Prepare reports, presentations and correspondence in an independent manner
• Organize internal and external meetings, including quarterly and annual Team Meetings
• Maintain filing system for HLRC files
• Purchase requests and invoices processing in SAP SRM
• Back up of other assistants

Legal Office Manager

• Statutory and administrative work related to Holding and Sub-holding Group companies, including drafting AGMs minutes
• Collection of signatures on various statutory and commercial documents
• Certification, notarization and legalization & apostillisation of documents
• Administration and maintenance of Global Entity Management System (GEMs)database, including training of users
• Management of GEMS database (entity creation, upload of statutory docs, reflect any changes etc\\xe2\\x80\\xa6)
• Set up and keep up to date the yearly Group Organization Chart (ie legal entities)
• Manage the list of authorized signatories (registrations, modifications, deletions)

Communication (in coordination with LRCC Communications)

• Post announcements
• Deploy learning contents

We bring

• Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity;
• A firm belief that working together with our customers is the key to achieving great things;
• An eagerness to be one team and learn from each other to bring progress to life and create a better future;

You bring

• At least 6 years post training experience in an executive assistant role; experience working with legal, regulatory or other regulated area (both with leader and teams).
• A good understanding of either the legacy dsm and/or legacy Firmenich systems essential.
• Excellent proficiency in English. Other languages would be helpful.
• Collaborative, resourceful, organized, can work autonomously, proactive in anticipating and addressing needs, willing to learn and grow, pleasant to work with

#LI-DNI

Equal Opportunities Commitment

dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate: there\\xe2\\x80\\x99s a place for everyone at dsm-firmenich.
dsm-firmenich is an Equal Opportunity and Affirmative Action Employer.
dsm-firmenich people are as diverse as our customers. For us that includes a commitment to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant\\\'s race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
We are committed to providing reasonable support for disabled applicants in our recruiting process. Should you need assistance, and are comfortable to share this, please let us know.

About dsm-firmenich

As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world\\xe2\\x80\\x99s growing population to thrive. With our comprehensive range of solutions, with natural and renewable ingredients and renowned science and technology capabilities, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet. dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than \\xe2\\x82\\xac12 billion. With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life\\xe2\\x84\\xa2 every day, everywhere, for billions of people.

Please note this is a direct search led by dsm-firmenich. We only accept applications from candidates, not from agencies nor subject to agency\\xe2\\x80\\x99s fees, percentages or similar.\\n \\n \\n \\n \\n \\n

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