Job Description

Job Title:

Executive Assistant to our Boards of Directors 100% (f/m/a) | | Moovimenta Holding

Country:

Switzerland

Location:

Reinach BL

Department:

Administration

Job type:

100%

Employment type:

Permanent

Das ist Ihre Rolle bei uns

As Executive Assistant to the Group Board of Directors,

Moovimenta Holding

, based in Basel, you manage the secretariat of our Boards with dedication, skill, and care, and taking on tasks for the family shareholder with the highest discretion. You are the interface, communicating, coordinating, planning and executing Board and Shareholder events, travel and meetings. The faultless preparation of necessary documents, agendas, scheduling and record-keeping, fall under your responsibility. You are a prudent professional who skillfully juggles all tasks, thinking and acting proactively. Additionally, you possess diplomacy and tact, as well as excellent skills in coordination, communication, and organization of activities.

For this demanding and challenging role, you possess a qualified vocational degree (preferably as legal or notarial assistant) with additional training as a management assistant and have several years of experience as an Executive Assistant (preferably in a family business). You work calmly and methodically, are thoroughly organized, and maintain an overview in every situation. You are service-oriented, discreet, recognize what needs to be done in each situation, and always have the necessary sensitivity. You communicate confidently in English and German and skillfully manage interactions with different stakeholders.

Das sind Ihre Aufgaben

Motivation: Strong interest in business and organizational matters,
Generalist with an eye for details and high quality of service delivery
Discretion & Trustworthiness: Handles confidential information with
integrity. Attention to Detail: Ensures accuracy in tasks, from

scheduling to document preparation
Time Management & Multitasking: prompt and unplanned availability,
good time flexibility and service orientation, balances multiple priorities

efficiently
Communication Skills: Clear, professional, and persuasive in written
and verbal interactions in an international environment
Problem-Solving Ability: Thinks critically and finds solutions proactively Professionalism & Poise: Eloquent interaction with various
stakeholders Represents leadership with confidence and tact.
Emotional Intelligence: Reads situations and responds appropriately
with diplomacy
Tech Savviness: Comfortable using various digital tools and software Adaptability & Resilience: Thrives in fast-paced environments and
handles unexpected challenges with grace

Das bringen Sie mit

Experience: Minimum 5 years of experience as an Assistant on
Executive Level
Formal qualification: Administrative vocal qualification; preferred legal
or notarial assistants / Paralegals or bachelor's degree in business

administration, legal or a related field
Language Skills: Fluent English (corporate language) and German.
Other languages preferred
IT acumen: Proficiency in MS Office, calendar management and
digital communication tools
Further Trainings / Professional Development Courses (preferred):
Secretarial or Administrative Certifications: Such as an executive

assistant training. Time management, presentation and negotiation

skills