Job Description

La Grande Boissiere campus
Department of Sports ECA
Seeks for 28th of April 2026 - Internal applications only
To complete our team, we are looking for an:
Sports Administrative Associate
Part-time: 25 hours over 40 weeks
Key responsibilities (including, but not limited to):

• Coordination with the administrative assistant for attendance and registrations for ECA (Extra-Curricular Activities)
• Assistance in creating schedules and booking fields/rooms
• Assistance in planning ECAs for the following year (proposals)
• Coordination of weekly competitions, including regular weekend presence to oversee events, verification of registrations and coaches, invitation of additional students via the administrative assistant if necessary
• Conducting weekly observations
• Updating the substitute coach list in the database to cover absences due to competitions or illness with the help of the administrative assistant
• Reporting and tracking attendance/absences to Jeunesse et Sport with the administrative assistant
• Monitoring attendance and absences for tournaments and ECAs
• Assistance in the technical evaluation of coaches
• Monitoring coaches' technical objectives
• Purchasing trophies and medals, and preparing them before tournaments
• Assistance in creating tournament schedules and preparing materials
• Presence and setup of tournaments
• Assistance with projects such as the "sports celebration" and other events in collaboration with the PTA (Parent-Teacher Association)
• Regular feedback to the Sports Foundation lead

Candidate requirements

• Degree or experience in administration, sports management, or event coordination.
• Strong organisational and coordination skills to manage schedules, registrations, and attendance tracking.
• Experience in event planning and logistics, particularly for sports tournaments and extracurricular activities.
• Attention to detail and accuracy in tracking attendance, reporting, and managing databases.
• Ability to multitask and work efficiently in a fast-paced environment.
• Excellent communication and teamwork skills to collaborate with coaches, students, and administrative staff.
• Proficiency in office software (Excel, database management, scheduling tools).
• Experience in purchasing and logistics for event materials (e.g., trophies, medals, equipment).
• Fluency in English and French (another language is a plus).
• Flexibility to work during events and tournaments, including occasional evenings or weekends.

Candidates are required to apply online by sending their current CV, the contact details of three referees, one of whom must be their current or most recent employer, and a cover letter for the attention of Mr Jamie Williams, Head of Admissions and ECA, International School of Geneva, by 30 January 2026, mentioning the reference number 100 011.

Skills Required