\\nCompany Description

PartnerRe is a leading, privately owned, multi-line global reinsurer with a reputation of financial stability and strength, and a commitment to rebuilding businesses and communities after risk events around the world.

Our mission is to continue to be a financially stable and predictable business partner, supporting our clients with solutions tailored to their needs, delivering superior returns to our owner, providing rewarding opportunities for our people and making a positive contribution to society. To achieve this, we live by our values of Integrity, Performance, Collaboration, Straightforward Communication and Respect and Care.

Core to The PartnerRe Experience is our global nature. No matter where you sit in the company, you are part of something bigger. Our teams represent our truly international mindset, forging connections across office locations and all levels of the organization and building a network of mutual success. The result is a day-to-day experience that will allow you to:

View to find out more about what it\\xe2\\x80\\x99s like to work at PartnerRe.

We are always looking for bright, proactive individuals to join our team!

Please follow our for all updates on new positions. We look forward to receiving your application.

PartnerRe is an equal opportunities employer.

Please join our company for all updates on new positions that are coming live.

Job Description

About this job:

General management of the office with the objective to accurately and timely manage all tasks related to the day-to-day functioning of the office including facility management and coordination with the Group Head Real Estate and Facility Management. Ensure compliance with legal, corporate, and building requirements in terms of hygiene, access security & fire safety, and Facility operations.

Define and procure local office and facility management goods, services, and equipment, and manage the related contractual relationships.

Maintain good working relationships with the landlord and other stakeholders internally and externally, and oversee the proper execution of the office lease.

About the role:

Lead the local office management team and manage third-party providers to ensure consistent and good service.

Office Management includes overall responsibility for: * Day-to-day running of the office

• Management of available space, seating assignments, internal relocations
• Access control
• Liaison with building management
• Office Supplies
• Mail, courier services
• Confidential waste management
• Reception services
• Maintenance

• General upkeep, oversee office cleaning service
• Maintenance of furniture, fixtures, equipment
• Finances and contracts

• Annual office management budget: establish and monitor spending
• Validation and processing of invoices and rent-related costs
• Contract management & maintenance in coordination with the local office head and Group Head of Real Estate and Facility Management
• Management of all providers of outsourced services
• Maintain a good working relationship with the landlord, property manager, and other building tenants
• Health & Safety: Planning, execution, and maintenance of relevant tasks, including. EKAS, a member of the emergency management team
• Business Continuity Planning (BCP)

• BCP Coordination locally and with Group
• Emergency Management
• Testing and Education
• Maintenance of documentation
• Catering services

• Manage the operational aspects of the contract with an external catering services provider for in-house offerings and subsidized meals externally
• Collaborate with Human Resources and other stakeholders as needed on adjustments to catering services
• General aspects

• Comply with any legal, regulatory, or internal reporting requirements
• Support events as needed
• Keep the Office Facilities page on the intranet up to date
• Interact with hiring managers of new joiners and participate in onboarding activities of new employees

Qualifications

About you:

• You have an Office/Facility Management, Business Administration, or Engineering background with a degree at the Bachelor level, have a solid knowledge of the subject matter area, and good technical skills that are required for the role, including commercial, lease, Swiss labor law knowledge, and at least 7 years of experience in a similar role of managing a 200+ person office and a small team, of which at least 2 years in a global working environment
• You are proficient in the use of Microsoft365 applications, particularly Outlook, Microsoft Teams, SharePoint, Excel, PowerPoint
• You are reliable and confident, have strong communication and interpersonal skills, are hands-on and can interact with individuals at all levels within and outside of the organization
• You are service-oriented but able to set priorities for internal clients and manage your team and tasks accordingly
• You have oral and written German and English language skills at a working proficiency level and experience in leading teams and projects. Additional languages are an asset
• Oversight of multiple locations in a worldwide role is an asset as there may be potential to develop into a multi-site international role

Additional Information

PartnerRe provides a working environment in which diversity is valued, where all employees feel welcome, respected, and empowered to perform at their best. We invite you to about D&I at PartnerRe.

Thank you,

PartnerRe Hiring Team\\n \\n \\n \\n \\n \\n

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