Job Description

The Interim finance and operations officer will report to the Finance Director and will be in charge of the following duties:
Accounting: Supplier invoices processing, accounts payable and commitments, general accounting

• Process payable invoices for in time payment, avoiding late payment penalties
• Ensure all recurring invoices are received and processed timely
• Verify payment requests prepared by the accounting firm to ensure all invoices are included in the payment and follow-up on the differences
• Oversee and manage payable commitments, for integration into financial planning
• Support the Finance Director and the Finance team members in account analysis and reconciliations

Operational Excellence and Finance Projects

• Support designated finance related projects aimed at operational excellence
• Identify areas for improvement and work with relevant teams to enhance operational efficiency
• Support the Finance director and the Finance team members in various analysis

Other finance responsibilities

• Maintain critical domain related Standard Operating Procedures (SOPs)
• Support for year-end closing, Board and committees meeting preparation, external audits and on demand requests
• Support the Finance team members with possible punctual backup within the team

Office Management

• Manage the operational relationship with the office owner
• Maintain office organization, including storage management
• Order office supplies, ensuring their permanent availability
• Oversee meeting room bookings and preparation, ensuring spaces are equipped and ready for use, in collaboration with the IT Project Manager
• Support, coordinate or organize events (internal or external) upon request

Travel

• Ensure travel expenses comply with the travel policy
• Manage the relationship with the Travel Agency (BTA) and the Payment Agency (Airplus)
• Coordinate and organize travel arrangements when requested, including liaising with travel agencies, booking accommodations, and managing all travel-related documents
• Support colleagues on travel related matters, upon request

Procurement

• Manage procurement processes for office needs and related external service providers
• Ensure compliance with procurement policies, maintaining accurate records of contracts and vendor agreements

Credit Card Management

• Manage the administration related to the credit cards (ordering, replacing, cancelling, etc.)
• Monitor and reconcile own corporate credit card transactions.
• Ensure proper documentation of receipts and timely submission for all corporate credit cards

10-month opportunity to fill in GenevaDynamic organization looking for a temporary new team member
The Interim finance and operations officer we are looking for will bring the following background and experience :

• 8-10 years of experience in accounting, analysis and office management / administration
• Advanced Excel / Google sheets skills.
• Fluent in English and French
• Proven analytical and problem-solving abilities
• Proven accounting skills
• Quick learner
• Excellent communication and interpersonal skills
• Service oriented
• Able to manage multiple tasks and work in a dynamic, fast-paced environment

Our client is a non-profit organisation located in Geneva.
The opportunity to join a major organization located in Geneva.

Skills Required