Job Description

Your team
The Pictet Group is one of the world's leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.
FundPartner Solutions provides a full suite of fund administration and private label funds services. The global team of industry experts specialises in fund domiciliation, registration and governance, as well as risk compliance and investment management services.
Pictet Asset Services provides custody, fund services and trading solutions for external asset managers, fund managers and institutional clients. We manage every aspect of the asset servicing value chain and our range of bespoke solutions include value-adding analytics, trading strategy support and digital front-end interfaces designed to provide an unrivalled customer experience.

• Start Date: ASAP
• Duration: 12 months
• Company Presence: Full-time or part-time (80% - 1 school day per week)
• Prerequisite: A tripartite internship agreement signed with your school

Your role
As an intern in the Governance Office department, you will assist our internal and external clients, including in-house Wealth Management and third-party funds. You will ensure proper monitoring of legal signatures, fund data management, and document management. Additionally, you will support both the Fund Social Life and Fund Governance Officer teams in their daily tasks.
Your responsibilities will include:

• Document Collection and Organization: You will be responsible for collecting, sorting, and organizing necessary documents for fund management, such as contracts, financial reports, investor information, prospectuses, etc.
• Scanning and Electronic Archiving: You will scan physical documents and electronically archive them in a document management system.
• Compliance Control: You will perform regular checks to ensure documents are complete, up-to-date, and properly classified.
• Client Request Management: You will handle client requests regarding fund documentation, including searching for specific documents, providing copies, and assisting with form filling.
• Process Improvement: You will be encouraged to propose improvements to document management processes to enhance efficiency and service quality.
• Logistical Organization of Fund Boards: You will act as the contact person for the logistical organization of fund boards.
• Designing Internal Reports: You will help design internal reports to enable the team to prepare proposals for Fund board meetings.
• Management of Board Management Tool Content: You will manage the content of the board management tool.
• Payment of Director Fees and Related Tax Returns: You will handle the payment of director fees and send related tax returns.

Your profile

• Currently pursuing a Bachelor's or University degree in economics, finance, or executive assistance.
• Excellent proficiency in MS Office Suite (Excel, Word, PowerPoint, etc.).
• General understanding of document management systems and databases.
• Ability to work independently while demonstrating teamwork, availability, and flexibility.
• Excellent communication skills and coordination abilities, with the ability to multitask.
• Strong customer service orientation.
• Attention to detail and ability to meet deadlines.
• Highly organized and problem-solving skills.
• Curiosity and a willingness to learn.
• Proficiency in French is essential; excellent knowledge of English. Other European languages would be considered as an asset.

Note
We will not accept any CVs from agencies.
In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.
Flexible and modern ways of working
As a responsible and supportive employer, we promote the well-being of our employees through a set of flexible working arrangements, ranging from a work-from-home policy for eligible functions to opportunities for annualized part-time leave and extended parental leave.
Diversity & Inclusion
Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.