Job Description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function: Business Support
Job Sub Function: Administration & Secretarial
Job Category: People Leader
All Job Posting Locations: Zug, Switzerland
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At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity.
We are recruiting a Manager Contracts and RIM (Records and Information Management) to be part of the Campus Switzerland Office within the Innovative Medicine Principle Operations (IMPO) organization.
About Innovative Medicine Principal Operations
J&J IMPO is a Global Organization with teams based in US, Switzerland, Belgium, the Netherlands, Ireland, and Singapore working in close collaboration with R&D, Supply Chain, Commercial, Tax and Treasury. Our greatest asset is our people, and we foster an environment where collaboration, success, passion, and diversity are celebrated. We are committed to developing the talents of our team members and providing opportunities for growth and advancement. By joining us, you become part of a community recognized for its reliability, trustworthiness, and expertise.
The Manager Contract and RIM will be based in Switzerland supporting Campus Zug legal entities. The manager will ensure efficient coordination across internal & external customers, facilitating smooth legal and administrative processes. The position offers exposure to a dynamic international environment and opportunities for professional growth.
Key Responsibilities include:

• Lead, mentor, and develop a team of 6, fostering a collaborative and high-performance environment.
• Oversee the end-to-end process for contract signatures, notarizations, and dispatch.
• Ensure all activities are aligned with company policies and legal standards.
• Assign tasks, monitor progress, and ensure timely completion of work.
• Supervise and support RIM activities related to legal and organizational documents.
• Ensure proper classification, storage, retrieval, and disposal of records in compliance with relevant requirements.
• Collaborate with the organization's RIM team to implement procedures and standards.
• Act as a primary point of contact for internal departments, external law firms, and customers.
• Coordinate tasks related to the Board of Directors, including scheduling, documentation, and minutes.
• Organize and lead Board meetings, ensuring all necessary materials are prepared and distributed.
• Coordinate with external legal counsel for contract review, notarizations, and other legal activities as required.
• Handle external relationships to ensure timely and accurate legal support.
• Manage Campus related admin processes and ensure timely execution and compliance to local requirements (i.e. Immigration and cross-border support)
• Continuously review and improve administrative and RIM procedures for efficiency and compliance.

Qualifications:

• Bachelor's degree or equivalent experience in Law, Business Administration, Records Management, or related field.
• Proven experience (5+ years) in legal or contract administration, with at least 2 years in a managerial role.
• Fluency in English is required. German is an advantage
• Strong understanding of legal documentation, notarizations, contract lifecycle management, and RIM principles.
• Excellent organizational and project management skills.
• Leadership skills with the ability to motivate and develop a team.
• Effective communication and stakeholder management capabilities.
• Ability to connect and collaborate with local and global legal and RIM teams, adapting communication to diverse environments

Johnson & Johnson is committed to providing an inclusive and equitable work environment and promoting the wellbeing of all employees. Applicants who are interested in flexible work arrangements are welcome to apply, and we would be happy to actively discuss this option with you.
Johnson & Johnson is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Skills Required