Job Description

A propos de nous

Ultima Capital is a leading Swiss luxury hospitality and real estate group, with a growing portfolio of high-end assets across Switzerland, France, and Greece. The company owns and operates a range of ultra-luxury properties, including private residences, villas, and boutique hotels, catering primarily to ultra-high-net-worth (UHNW) clients.


Under the Ultima Capital umbrella, our properties are distinguished by hyper personalised service, exceptional design, and unrivalled privacy, delivering a seamless combination of home-like comfort and five-star luxury.


The Payroll Specialist role will be based at our Head Office in Geneva, supporting all Ultima entities in Switzerland.

Mission

Location: Geneva, Head Office


Contract: 50%, Fully on-site


Reporting line:

Functional: HR Group Manager Managerial: Finance Director

Position Summary:


The Payroll Specialist is responsible for the end-to-end payroll management for all Swiss entities, ensuring full compliance with Swiss labor law, social security, tax regulations, and the CCNT. The role acts as a key point of contact for employees and management on all payroll and social insurance matters.


Key Responsibilities:

Full payroll management from A to Z for all Swiss entities, including companies based in Geneva, Gstaad, and Crans-Montana Submission and coordination with tax authorities across different cantons Preparation of payroll-related documents (salary certificates, employer attestations for unemployment offices, etc.) Management and follow-up of social security contributions, insurance declarations, and payroll-related invoices Management and control of work schedules and timesheets Management and renewal of work permits First point of contact for employees and management regarding payroll, social insurance, and tax-related questions Guarantee compliance with Swiss labor law, payroll regulations, social insurance requirements, and CCNT rules Preparation and support during audits and inspections HR data entry for new hires in the HRIS (Mirus) Preparation and follow-up of employment and housing contracts Notifications to local authorities (90-day) Management of absences: holidays, sick leave, maternity leave, and other leaves Preparation of exit documents and offboarding administration Updating payroll mass data and reporting to internal and external stakeholders Support the HR team on various HR projects Propose improvements to HR and payroll operational procedures Any other related administrative or operational HR tasks

Profil

Requirements:

Minimum 4 years of proven experience in payroll management in the hospitality sector in Switzerland Perfect knowledge of Swiss payroll legislation, social security, taxes, work permits, and CCNT Excellent knowledge of Mirus Languages: Fluent in French and English. German is a real plus. Strong service-oriented mindset, highly rigorous and detail-oriented Extremely flexible, rigorous, and well-organized Ability to work under pressure in a seasonal, fast-paced environment Strong interpersonal and communication skills Available ASAP * Full on-site presence required and part time contract at 50%.