Secretary Receptionist 80%

Grenchen, SO, Switzerland

Job Description

Application due 2021-08-31

  • Administration
  • Not applicable
  • Granges, Switzerland

As a Secretary- Receptionist, you will be the first point of contact for our company. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Your tasks:

  • Welcoming and taking care of visitors (hotel accommodation, itinerary support, Restaurant, lunch, conference rooms, etc.).
  • Telephone switchboard service.
  • Organisation of business travels.
  • Organisation of external / internal meetings, events.
  • Order front office supplies and keep inventory of stock
  • Receiving, opening and stamping the daily company mail.
  • Co-ordination / follow up of absence list / internal phone list.
  • Co-ordination absence/holidays and tasks for the reception area.
  • Organisation support for the company staff.
  • Ordering daily lunch for the employees
  • Supporting the shipping department that implies :
        • Generate invoices and delivery notes in Oracle.
        • Organize transportation and shipment of finished goods.
        • Generate all paperwork for custom handling.
        • Follow up on planning of goods to be shipped.
        • Support to the Customer Service department as needed.
  • Replacement of the Supv, Administration during his/her absences.

Yours Qualifications:

To be successful you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require flexibility.

  • Excellent communication skill, .ability to effectively communicate in the English and French language verbally and in writing. Additional language skills would be advantageous.
  • Customer service attitude.
  • Excellent organizational skills and ability to be resourceful and proactive when issues arise
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Professional attitude and appearance
  • Proficiency in Microsoft Office Suite.

Your Education and Experience

  • Commercial degree (CFC) or judged equivalent.
  • Proven work experience as a Receptionist, Front Office Representative or similar role.

We make it easier for people to get where they want to go!

On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something. HID technology is behind billions of interactions, in more than 100 countries. We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.

When you join our HID team, you’ll also be part of the ASSA ABLOY Group, the global leader in access solutions. You’ll have 50,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.


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Job Detail

  • Job Id
  • Industry
    Not mentioned
  • Total Positions
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
  • Job Location
    Grenchen, SO, Switzerland
  • Education
    Not mentioned