Job Description

No Relocation Assistance Offered
Job Number #169505 - Therwil, Switzerland, Switzerland
Who We Are
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!
Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values--Caring, Inclusive, and Courageous--we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.
Duration: 3 months
Join our team as an Executive Administrative Assistant and play a crucial role in supporting the Therwil Campus for Colgate-Palmolive. You will be instrumental in ensuring smooth operations by providing comprehensive administrative support, including complex calendar management, meticulous meeting planning, accurate note-taking, and seamless travel coordination. Your strong organizational skills, sound judgment, and unwavering commitment to confidentiality will be key to your success. You will develop a deep understanding of the organization, its policies, procedures, business activities, terminology, customers, and internal dependencies, becoming an invaluable asset to the team.
Principal Duties and Responsibilities:

• Provide proactive and strategic administrative support to Leadership, anticipating needs and managing priorities effectively.
• Independently manage executive activities with discretion and foresight, including speaking engagements, meetings, client relationships, and other executive duties as required.
• Prepare detailed meeting minutes and ensure timely follow-up on action items.
• Manage complex calendars, strategically allocating the senior leader's time to maximize productivity and efficiency.
• Prepare and reconcile expense reports accurately and efficiently, and coordinate comprehensive meeting arrangements and travel plans for both domestic and international travel.
• Collaborate with cross-functional teams to manage projects, ensuring smooth execution and timely completion.
• Manage Purchase Orders and vendor setup processes, ensuring compliance with company policies.
• Organize and manage end-to-end external and internal events across various functions, ensuring seamless execution.
• Coordinate special events as needed, providing exceptional organizational and logistical support.
• Perform other administrative duties as assigned, demonstrating flexibility and adaptability.
• Adhere to all company policies and standards, demonstrating strong ethical behavior and integrity.

Required Education & Experience:

• Bachelor's Degree.
• Minimum of 5 years of proven experience as an Administrative Assistant.
• Prior experience supporting executive-level management is highly preferred.
• Strong project management skills with a track record of successful project completion.
• Exceptional ability to prioritize tasks, manage time effectively, and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in administrative software, including Google Suite (At least Basic Excel is a must), Microsoft Suite, Concur, Ebuy, and similar platforms.
• Demonstrated ability to quickly learn and adapt to new software and technologies.
• Highly motivated self-starter with a proactive approach.
• Ability to maintain strict confidentiality and handle sensitive information with discretion.
• Willingness to work overtime on occasion as needed.

Our Commitment to Inclusion
Our journey begins with our people--developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.
Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.
Reasonable accommodation during the application process is available for persons with disabilities. Please complete this should you require accommodation.
#LI-Hybrid

Skills Required