Job Description

Premises Management Service (PMS), Central Services Division (CSD), Administration, Finance and Management Sector (AFMS)
Grade - P3
Contract Duration - 1 year*
Duty Station : CH-Geneva
Publication Date : 22-Jul-2025 Application Deadline : 05-Aug-2025, 4:59:00 PM

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE

: Please note that the deadline for applications is indicated in local time as per the time zone of the applicant's location.

1.

Organizational Context

a.

Organizational Setting

The position is located in the Premises Management Service (PMS), Central Services Division (CSD), Administration, Finance and Management Sector (AFMS). The Premises Management Section oversees the management and maintenance of our premises, including related facility management services.



b.

Purpose Statement

Under the supervision of the Head of the Premises Management Service, the Workplace Manager's main role is to contribute to the evolving needs of the Organization's Headquarters premises development, ensuring efficient and effective use of physical space within the Organization, optimizing layouts, resources allocation, and overall workplace effectiveness. Key tasks include space planning, related facilities management, move management, advising on optimizations, and implementing modernization projects of WIPO's workplace. She/he ensures the supervision of a small internal team of staff and manages relevant external contractors.



c.

Reporting Lines

The Workplace Manager reports to the Head of the Premises Management Service; Central Services Division; Administration, Finance and Management Sector.

2.

Duties and Responsibilities

The incumbent will perform the following principal duties:

a.

Space Planning, Workplace Management and Standards Compliance: Assess organizational and users' needs and manage space allocation, utilization, and occupancy while ensuring compliance with buildings, health, accessibility, sustainability, and safety standards. Oversee signage and furniture standardization to promote functional, consistent, and well-being-oriented workplaces.

b.

Data and Performance Monitoring: Maintain and analyze workplace data using relevant systems and service management software to optimize the space occupancy, resource allocation, and improve employee experience; develop reports and improvement proposals based on relevant KPIs.

c.

Small-Scale Project Management: Design and manage interior layouts for minor projects, ensuring consistency with design guidelines and space management strategies.

d.

Projects and Transitions: Lead transitional layouts during renovations or relocations and actively participate in larger office modernization initiatives with the goal of aligning the workplace needs with the broader organizational strategy.

e.

Digital Transformation initiatives: Actively participate in digital projects aimed at improving workplace efficiency, data management, and analytics.

f.

Stakeholder Communication: Proactively engage with and serve as the focal point for internal customers. Anticipate and ensure coordinated communication with departments on space-related issues.

g.

Budget and Procurement: Lead budget planning and monitoring for the assigned projects from the unit perspective; implement procurement processes related to workplace services.

h.

Contract Oversight and Vendor Management: Implement, optimize, and monitor workplace-related contracts and service delivery (in areas such as Cleaning, Logistics, Landscaping, furniture supply, office supply, etc.), defining KPIs and ensuring alignment with WIPO standards.

i.

Team Leadership and Oversight: Supervise a small team and oversee on-site contractor staff to ensure timely and quality delivery of workplace-related tasks.

j.

Perform other related duties as required.

3.

Requirements

Education (Essential)

First-level university degree in architecture, Interior design, Space Management, Property/Real Estate Management, Engineering, or another relevant discipline.

Education (Desirable)

Advanced university degree in relevant field or Additional certification in Workplace or Facilities Management.

Experience (Essential)

At least 6 years of progressively responsible professional experience in one of the following domains: architecture, interior design, workplace management, facilities management, of which at least 3 years in facility/workplace management and at least 3 years in a supervisory role.

Experience (Desirable)

Solid experience in managing office buildings, workplaces, or implementation projects in an international environment (public or private sector).

Understanding and experience of working in compliance with SIA (and/or alike) norms and contracts.

Experience with large office modernization projects.

Language (Essential)

Excellent written and spoken knowledge of English and French.

Job Related Competencies (Essential)

Demonstrates strong project and contract management skills, particularly in interior design and financial oversight.

Highly organized with excellent time management and the ability to perform under pressure.

Brings strong leadership, discretion, and interpersonal abilities, excelling in diverse, multicultural environments.

Skilled in advising senior leadership on infrastructure and office space strategies, with proven analytical, problem-solving, and communication strengths.

Job Related Competencies (Desirable)

Good knowledge of building techniques and installations such as HVAC, Electrical, Sanitary, Building Management Systems (BMS), Energy Management, Fire and Life Safety Systems.



Proficiency in relevant project management software: CAD tools (AutoCad, Revit, BIM, etc.) and service ticketing solutions.

4.

Organizational Competencies

1. Communicating effectively.

2. Showing team spirit.

3. Demonstrating integrity.

4. Valuing diversity.

5. Producing results.

6. Showing service orientation.

7. Seeing the big picture.

8. Seeking change and innovation.

9. Developing yourself and others.

5.

Information

Annual salary

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.

Please note that this estimate is for information only.

The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the

July 2025

rate of

90

.7

%

P3

Annual salary




$64,121




Post adjustment




$58,158




Total Salary




$122,279




Currency USD






Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.





Please refer to WIPO's Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.





The Organization reserves the right to make an appointment at a grade lower than that advertised.



___________________________________________________________________



By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.





In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED), a list maintained by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed here: http://www.whed.net/. Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.





Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.



Additional background checks may be required.