Job Description

Mission

We are looking for a part-time Administrative/Finance Assistant for several experimental laboratories at EPFL. The position will be based in Lausanne.

Main duties and responsibilities

Manage funds and research grants, including budget tracking, monitoring of expenses, purchases, and inventory, as well as financial reporting (salaries, budget forecasts, invoices, travel reimbursements, and credit card expenses). Oversee the administrative management of staff and interns in coordination with HR, including recruitment support, accreditation, absence tracking, onboarding, offboarding, and overall employee lifecycle support. Handle travel arrangements and reimbursements for the professor and collaborators and occasionally assist with seminars and conferences. Coordinate laboratory events. On rare occasions, organize visitor stays, including travel, logistics, and accommodation.

Profile

Fluency in English is essential; good command of French is also required. Ability to thrive in a multicultural environment and contribute to a young, dynamic team. Excellent organizational skills and ability to work independently while also following instructions, ensuring smooth and efficient collaboration with the professor and team members. High degree of accuracy, discretion, and reliability. Dynamic, efficient, open-minded, and proactive, with strong prioritization skills and a pragmatic approach. Proficiency in Microsoft Office tools and readiness to learn university-specific platforms.

We offer

A stimulating, dynamic, interdisciplinary, and international work environment An internationally renowned academic institution, growing rapidly in research, education, and innovation Excellent working conditions

Informations

Contract Start Date : 11/15/2025
Activity Rate Min : 60,00
Activity Rate Max : 80,00
Contract Type: CDD
Duration: 1 year fixed term contract (CDD), renewable
Reference: 1802