Job Description

For our client in the Pharma industry in Basel, we are currently looking for an Administrative Assistant.
Background:
We are seeking an Administrative Assistant to support the Product Team Lead (PTL) and Product Team (PT) in daily operations. This role will involve a variety of tasks that extend beyond traditional administrative support. The company will provide necessary on-site training; however, a scientific mindset and understanding are essential.
General Info:
Start Date: ASAP
End Date: 12 months (extension possible)
Workload: 80-100%
Workplace: Basel
Tasks and Responsibilities:

• PTL/PT Support:
• Provide general administrative support, including coordinating projects and organizing PTL and PT meetings: invitations, time planning, and other cross-functional meetings as requested.
• Prepare and maintain PT documentation, tracking, and filing.
• Maintain a well-structured filing system that is easy to navigate.
• Manage PTL travel and expenses.
• Handle invoices and purchase orders (POs) as needed.
• Utilize project management tools to monitor progress and resource allocation.
• Support system and database management (e.g., SharePoint, Prompt, Brave) by accurately inputting data and ensuring data integrity and confidentiality.
• Process communications such as newsletters and announcements as requested.
• Maintain security groups and distribution lists.
• Provide on-site support at the Basel location.

Your Profile:

• Preferred background in business management and/or science education.
• Proficiency in English; German is a nice-to-have.
• Previous experience in project management is preferred but not required.
• Recent graduates with a science background are also encouraged to apply; flexibility is offered in this regard.

Behavioral Traits: * Communicative, energetic, flexible, and innovative.

• Capable of making decisions independently within their area of responsibility.
• Transparent and engaged in their work.

Sounds like a great job?
Then we look forward to receiving your complete application documents through our online application form.
When applying by email, the sender agrees that his or her data will be used in accordance with our data privacy policy.
Find more vacancies at:
Job Profil

• Administration - Various
• Basel-Stadt
• Contracting
• Teilzeit, 80-100%
• ASAP - 12 Months (extension possible)
• , administration, Project Management

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Giulia Viadana
Talent Acquisition Specialist
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