Job Description

Mission

As part of its research and teaching activities, the HYLAB, runned by Prof Cristina Bena-Chelmus, is seeking a dynamic and organized administrative assistant to strengthen its team on the Lausanne Campus.

Main duties and responsibilities

Support the unit with its daily operation, financial management and perform general administrative tasks:


Assistance with funds and grants managements, monitoring of expenditures, financial reporting (salaries, invoices and credit card expenses), financial forecast, purchases and reports; Administrative management of staff members & interns, support to hiring process, accreditation, absences follow-up, onboarding of new joiners, employees' lifecycle support; Organization of visitors' venue (visas, logistics, travel and accommodation); Organization of conferences, seminars and travel of the PI and collaborators. General administrative support to the lab such as ordering consumables, follow-up on work orders, etc

Profile

Capable of taking on multiple responsibilities and multi-tasking, solid experience in bookkeeping and expertise in Microsoft Office software (excel, word, powerpoint, outlook, etc.); Dynamic, efficient, open and proactive, with an exceptional sense of responsibilities; Excellent organizational skills and capable of working autonomously while ensuring successful teamwork; Confident and precise with budget organization and accounting; Ability to work with a diverse and multicultural group; Fluent in English and French, additional languages are a plus;

We offer

Excellent work conditions A multicultural and stimulating environment Possibilities of further education

Informations

Contract Start Date : 10/01/2025

Activity Rate : 30.00

Contract Type: CDI

Reference: 1719