\\n At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let\\xe2\\x80\\x99s shape the future of wealth management together.

Responsible for enabling the executive(s) to function at their best, by performing a variety of administrative, logistical and project management related tasks. Ideal start date 01.10.2023.

YOUR CHALLENGE

Assisting the Chief of Staff (and on request the broader Management team) in various administrative tasks (acting as first point of contact, managing demanding agendas, coordinating appointments, support in HR topics etc.)

Organisation of internal and external meetings incl. telephone and video conferencing

Organisation and administration of trips including travel planning such as flights, hotels, transfers and expense reports

Correspondence and assistance in the preparation of presentations in German and English

Creation of Excel evaluations and protocols/ Taking minutes (English)

Internal and external ordering (technical literature, brochures, office supplies, etc.)

Organisation of team events, employee events, workshops, etc.

Management of smaller projects, preparation of content for different topics

Closely support the business management team of the Division on a broad variety of topics

General secretarial tasks (telephone service, interface to other departments)

Further ad-hoc tasks for the Division Head

YOUR PROFILE

Completed commercial (bank) training/apprenticeship or A-levels

At least 10+ years of professional experience in a comparable position in the financial sector (possibly with further training as a management assistant with a federal certificate)

Dexterous in working with MS-Office products, especially PowerPoint and Excel

Very good knowledge of German and English, spoken and written, other languages advantageous

Motivated and pro-active personality with strong organisational and operational skills

Strong team player with the ability to work under pressure

Discreet and trustworthy with absolute dedication to confidentiality

Pragmatic attitude and very good in solving problems

Works reliable, exact and independently

We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our .

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