Job Description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Zug, Switzerland
:
About Johnson & Johnson MedTech Cardiovascular:
Fueled by innovation at the intersection of biology and technology, we're developing the next generation of smarter, less invasive, more personalized treatments.
Are you passionate about improving and expanding the possibilities of Cardiovascular? Ready to join a team that's reimagining how we heal? Our Cardiovascular team develops leading solutions for heart recovery, electrophysiology, and stroke. You will join a proud heritage of continually elevating standards of care for stroke, heart failure and atrial fibrillation (AFib) patients.
Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech
We are searching for the best talent for a Senior Assistant role, to join our team located in Zug, Switzerland.
Purpose: The Senior Assistant coordinates the administration of the CSS EMEA Marketing teams within Johnson & Johnson MedTech. In this role, you work closely with the Regional Vice President and their Leadership Team in maintaining coordination between different parts of the organization. You articulate all internal communication channels towards our MedTech organization. Finally, this role is essential in maintaining a central point of contact with a series of external companies and stakeholders.
In this role you are the linking pin for administrative support across the organization. You work closely with the LT on topics which include local onboarding, organizing meetings and events, organizational communication, and further administrative support. To succeed in this role you are results oriented, structured, and pro-active. You will report directly to the VP and are able to significantly impact the way we do business in Johnson & Johnson MedTech.
You will be responsible for:

• Administer internal meetings - Sales meetings, sales represented meetings (workshops, trainings) and MD meetings: minutes and logistics.
• Advertising - PO handling, coordinate and contact with supplier, coordinate with marketing group
• Internal digital newsletters including video (franchise and MD) - Coordinate, write and execute internal communication for relevant stakeholders
• Make sure service levels to external and internal stakeholders are kept as high level.
• Balance workload within the team and act if tasks need to be re-distributed.
• Copy approvals for new material - copy review process, coordinate with agency
• Administrate transportation of marketing related material
• Mailings (DL) - Administration of e-mailing distribution list
• Coordinate PO's: Create and manage PO's, coordinate debt collections
• New-hire onboarding - Functional onboarding (lap-top, phone etc) and other sales material.
• Manage VP's calendar and set up meetings
• Make travel and accommodation arrangements
• Administrative support for MedTech projects
• Act as the point of contact among LT members, employees, and other external partners
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Format information for internal and external communication - memos, emails, presentations, reports, organizational announcements, townhalls, etc.

Qualifications and Requirements:

• 4 years' experience in administrative role reporting directly to upper management
• Bachelor's degree in office management or equivalent is a plus
• Fluency in English
• Excellent working knowledge of MS Office: Outlook, Word, Excel and PowerPoint
• Comfortable in using all latest digital tools such as Microsoft Teams and Zoom
• Prior experience with expenses & travel processing platforms is a plus
• Good aptitude for learning to use new systems
• Customer focus for both internal and external customers. Ability to develop close relationships with customers and colleagues at all levels.
• Integrity and Credo-based Actions - The ability to build trust. The willingness to put the Credo top of mind for all decisions.
• Process and project management skills. Provision of timely agreed material to the stakeholders.
• Well structured, focused & setting clear priorities.
• Results and Performance Driven

- The ability to deliver business results and solutions and keep the focus on driving customer value.
- The willingness to assume personal ownership and accountability.

• Collaboration and Teaming

- The ability to work well across functions and groups and to build effective teams.
- The willingness to put interests of enterprise above own.

• Positive drive, can do attitude
• High work ethics and confidentiality
• Excellent organizational skills and ability to effectively manage different priorities
• Ability to exercise high level discretion and judgement
• Proactive, enthusiastic, curious, flexible
• Service oriented
• Accuracy and attention to detail
• Excellent verbal and written communication skills in English
• Empathy in planning and ability to think ahead in a logical, sequential way
• Ability to work on own initiative and as a member of a team
• Strong interpersonal skills

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