\\nJob Description:

We make real what matters

Siemens makes buildings and cities smarter and supplies people with environmentally-friendly energy. We work hand in hand with artificial intelligence and move people from A to B safely. New challenges present themselves every day \\xe2\\x80\\x93 and hereby the chance to face them. Join our team of about 303 000 colleagues around the globe and help us creating environments that care.

We are seeking an executive assistant to support our Siemens Smart Infrastructure Head of Strategy and the overall SI Strategy team. This will be a highly visible role within an international team who will be collaborating closely with senior executive teams across Siemens. This position is based out Zug, Switzerland

You have excellent time management skills, prioritization skills, interpersonal skills, and IT skills. This position requires a wide range of experience in providing administrative support to senior level executives and their managers

Responsibilities

• Act as liaison with senior executives and their assistants, partners, and team members in a professional and effective manner
• Present the organization and its executives positively by demonstrating strong follow-up capabilities and sound judgment.
• Handle sensitive matters with a high level of confidentiality/discretion, especially decisions directly Siemens Smart Infrastructure
• Follow up as appropriate on all open topics/issues

Administration topics

• Coordinate sophisticated calendars and schedules, proactively resolving any scheduling issues
• Supervise and handle meetings requests and/or initiate meetings and reviews, reserve conference rooms and equipment, and coordinate catering service
• Drive the regular cadence of leadership team meetings and business reviews, with input into agenda scheduling
• Event organization for events carried out by the strategy department

Travel management

• Initiate and formulate travel arrangements according to calendar, anticipate, and prepare detailed itineraries
• Handle and complete expense reports, using Concur, the ordering, and payment system on a regular basis

Office Management & Team Support

• Point of contact for the Swiss Strategy Team (expenses, event organization, meeting coordination, material ordering, invoicing, mail service)
• Time management responsible, regular reporting to the leadership team
• Visitor management for external visitors
• Team Event organization
• Support administration of onboarding and offboarding for employees and partners

Required Knowledge/Skills, Education, and Experience

• proven experience in an Executive Assistant or related administrative role, supporting C -level executives in a large company or division
• Excellent administrative and organizational skills with the ability to exercise independent judgment, discretion, and initiative
• Ability to perform with only general instruction on new assignments and with minimal direction
• Highly experienced with executive calendar management (delegate calendars), expense management, travel, and event coordination
• Demonstrated experience successfully working across borders/ organizational lines supporting matrixed leaders preferred
• Collaborate effectively with fellow assistants across various departments, assisting each other with workloads and tasks as needed
• Track record of proactively anticipating needs of senior executives, demonstrating attention to detail, and handling multiple priorities
• Ability to handle tight due dates, multitask, and rune changing situations
• Strong PowerPoint, Excel, Word, SharePoint and PC software skills are needed, as is proficiency with collaboration tools such as MS Teams
• Experience and/or passion supporting internal communication initiatives a plus
• English and German language skills

Who and where we are

Find out why Siemens is chosen every year as one of the most popular employers in Switzerland. There are plenty of reasons for this, not least the exciting and in-depth insights into practical work, flexible working models providing the ideal combination of study, work and leisure, relevant networking and a host of entry opportunities at home and abroad. Get a first impression of your new working environment and the people who could be your new work colleagues.

Your application

Siemens takes your privacy very seriously and ensures a high standard of data protection. We are therefore only able to accept applications via our application platform (\\xe2\\x80\\x98APPLY NOW\\xe2\\x80\\x99 button). Answers to the most frequently asked questions and a contact form can be found at siemens.ch/contact-hr/en. We look forward to receiving your complete application.

Siemens is establishing mobile working as a core element of the \\xe2\\x80\\x9cnew normal\\xe2\\x80\\x9d. Wherever possible, \\xe2\\x80\\x9cmobile working\\xe2\\x80\\x9d is ingrained in our work culture, which promotes self-directed and location flexible work. Siemens promotes equal opportunities. Diversity enriches our company and gives us an advantage.

Information for recruitment agencies: Siemens does not accept recruitment agency applications for this position. Thank you for your understanding.\\n \\n \\n \\n \\n \\n

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