Job Description

For our executive management team at Migros Online, we are seeking a highly organised, versatile and proactive Executive Assistant. Working most closely with our CEO, Katrin Tschannen, you will provide comprehensive support to her and the entire executive leadership team, help maintain structure and efficiency, and assist with events, data prep and initiatives that improve our daily operations.
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Apply nowMigros Online

Migros Online AG - Zurich

Limmatstrasse 1528005 Zurich
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Key information

Please note that the application deadline is 19/1/26. 1st interviews will take place from 22/1/26.


We welcome all applications, but can only consider applications submitted online. Applications submitted by post will be disposed of for data protection reasons and will not be returned.


An application letter or video is required for this position.

What you move

Main task
Organise and coordinate leadership meetings, events and workshops for the Executive Committee as well as for other departments. Handle full event logistics, e.g. venue booking and agenda preparation.


Main task
Coordinate and schedule onsite, offsite and online leadership meetings and take accurate and professional meeting minutes, summarising key points, decisions, and action items.


Secondary tasks
Leverage tools like Confluence to maintain documentation and streamline workflows. Identify opportunities for automating repetitive tasks and implementing efficiency improvements in our processes.


Secondary tasks
Preparation of different documents such as Powerpoint presentations for workshops and various internal communication channels and platforms.


Secondary tasks
Provide calendar support for the Executive Committee, including scheduling meetings and managing conflicting diaries among participants.


Support task
Project Management: take on overarching administrative projects such as organising townhalls, office spaces or employee events.


Support task
Manage physical mail and improve processes by digitising senders.

What you will bring

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Min. 3 years' experience

as an (Executive) Assistant

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Completed apprenticeship (EFZ)

in a commercial field, or a higher level of education

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English (Fluent)

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German (Fluent)

Mandatory
At least 3 years' proven experience in an administrative or assistant role, preferably supporting senior leadership.


Mandatory
Thanks to your exceptional organisational skills and attention to detail you can manage multiple priorities and stay on top of ample demands, plus adapt to changing needs in a fast-paced environment.


Desired
You boast a high level of digital proficiency, including familiarity with tools like Confluence and other collaboration platforms. Your strong communication skills aid professional documentation.


Desired
You are known for your proactive, positive, versatile and solution-oriented mindset, with a passion for process automation and efficiency.


Advantageous
At Migros Online we look for a high level of openness and flexibility, ready to take over new tasks and lend a hand where needed, sometimes outside of your "official scope" because we are ONE TEAM.

The benefits we offer

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Central working location

Offices close to the train station, in the center of Zurich

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Mobile flexible working model

Work at home or in different locations with flexible schedule based on your position

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Maternity/paternity leave

18-week maternity leave paid at 100% and 4-week paternity leave paid at 100%

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Cumulus points

Benefit from additional Cumulus points

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Employee offers

Various offers at attractive rates: Migros Online delivery subscription, Migros Bank, Migrol, Mobility, Axa Winterthur, etc

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Individual continuing training

We value your development and participate in your growth and offer a budget for it

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Informal culture

We stand for respectful cooperation on the same level


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Personal responsibility & freedom

We value direct communication and involve our employees in the decision-making process

Application and contact details

Katharina Hottermann


Talent Acquisition Partner


katharina.hoettermann@migrosonline.ch

Recruitment process

Submit application documents
For a complete application, we require your CV, certificates, and diplomas. A photo in the CV and a cover letter are not necessary. We are committed to equal opportunities for all applicants. We follow a standardized recruitment process. If this does not work for you, please mention it in your application documents.
Personal video or telephone call
In the event of a large number of applicants, we may conduct a personal telephone or video call. This gives us the opportunity to get to know more candidates better within a short space of time, with a view to inviting suitable people to the next round. Reply provided: within one week
Interview with HR & specialist department
The interview is conducted virtually or on-site with the relevant person from HR and/or the specialist department. The main aim is to learn more about the personal and specialist skills of the candidate while giving both sides the opportunity to assess the cultural fit, both in the company as a whole and within the team. Reply provided: within three weeks
Reference information
When collecting references, we once again enquire about impressions, strengths and weaknesses and ask former line managers or colleagues to verify them. References can be collected after the first or second round and only with your consent. Reply provided: within one week
Technical interview
In a technical interview, specific knowledge relevant to the performance of the job is examined by the line manager and/or another specialist and, if necessary, by the team. Whenever possible, time is then allocated for the candidate to get to know the workplace and team better by means of open discussion. Reply provided: within three weeks
Offer & issuance of the contract (digital)
Once our oral job offer has been issued, the key contractual points are checked once again. Once an agreement has been reached, the issuance of the contract is commissioned and sent by e-mail for digital signature. Reply provided: within one week

Information for recruitment agencies

Only direct applications will be considered for this position.