Job Description

We are currently looking for a motivated and collaborative professional Executive Assistant to join our R&D Department based at our Headquarters in Lausanne, Switzerland as

Executive Assistant

Are you a curious, proactive, and results-driven professional ready to move beyond traditional administrative tasks? Debiopharm is seeking an exceptional Executive Assistant to be a close partner to our Chief Development Officer (CDO) & Chief Scientific Officer (CSO).

Your Mission.

Proactively manage the CDO's & CSO's complex agendas and inbox, preparing draft responses and correspondence as needed. You will also coordinate all aspects of domestic and international travel. Organize and support the Departments' Team Meetings, including planning the agenda, coordinating pre-reads, taking detailed minutes, and coordinating action item completion. Actively work with administrative assistants across departments to facilitate complex interview schedules, electronic signatures, large team meetings, and external partner meetings. Act as the first point of contact, liaising with people outside the department and with external partners, prepare and edit documents, communications, and presentations in French and English. Follow-up on financial matters for the departments (budget update and maintenance), monthly & annual reporting & KPIs tracking Solve and anticipate proactively problems, prioritizing conflicting needs and following through on projects to successful completion often with tight deadlines. Take ownership of specific ad-hoc projects or additional specific tasks
More than a checklist of skills and activities, we're looking for someone who shares our commitment to science with purpose.

Requirements

Bachelor's degree (or equivalent) and over five years of experience supporting executive-level staff in a demanding, fast-paced international office environment. Proven track record in assisting Head of functions in a fast pace environment - Executive Assistant level Experience in a Pharmaceutical Company is preferred Strong organizational skills detail and deadline-oriented, able to identify/communicate conflicts in scheduling and priorities Ability to establish and maintain the highest level of professionalism, confidentiality and trust, and a strong team player with high customer focus Technology-savvy in all Microsoft Office applications (including Outlook Calendar, Sharepoint, AI tools) Excellent written and verbal communication skills in English and French Curious, you like supporting ad-hoc projects and play a role in internal initiatives

What to Expect in the Recruitment Process:

If your application is selected, you'll be invited to interviews with Talent Acquisition and the Hiring Manager via Teams, followed by a panel interview and reference checks. Communication is handled via Workable--check your spam folder for emails from @outbound.workable.com*.

Benefits

What we Offer:

Being part of a company where innovation, collaboration, and impact aren't just values -- they're how we work every day Partner with teams across disciplines, at the forefront of oncology and anti-infective development An inclusive and respectful workplace -- proud to be Equal-Pay certified Grow in a culture that values people, purpose, and performance A chance to grow, share, and shape the future of healthcare
Please contact our HR Department prior to submitting any profiles. We cannot accept unsolicited applications from agencies or recruiters