Job Description

1. Program Office & Project Support

• Support day-to-day project coordination and administration across multiple workstreams.
• Maintain project documentation, timelines, and trackers to ensure smooth execution.
• Assist in preparing internal and external reports, presentations, and meeting materials.

2. Supplier Contract Management

• Coordinate the drafting, review, and execution of supplier contracts and amendments.
• Monitor contract deliverables and timelines, ensuring compliance with procurement policies.
• Serve as a liaison between project teams and suppliers for operational matters.

3. Invoice & Financial Management

• Track and process supplier invoices in collaboration with finance and procurement teams.
• Maintain accurate records of expenditures and commitments.
• Support monthly financial reporting, including budget monitoring and variance analysis.

4. Stakeholder Coordination

• Schedule and support internal and external meetings, including minute-taking and follow-up.
• Coordinate with cross-functional teams to ensure alignment on project deliverables and timelines.

3 months - starting mid August Support supplier management, invoicing, financial reporting, and general project
Required:

• Minimum 3-5 years of experience in project coordination, program support, or operations, preferably in the public health, NGO, or international development sectors.
• Strong organizational and multitasking skills with attention to detail.
• Familiarity with supplier contract workflows and financial processes.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with project management tools is a plus.
• Excellent written and verbal communication skills in English.

Preferred:

• Experience working in international or multicultural environments.
• Knowledge of public health programs or global health initiatives.
• Working knowledge of French is an asset.

Our client is an international organisation in the public health.
2 days of home office per week.