Job Description

Company Overview: ACE & Company ("ACE") is a multi-stage private equity and venture capital group with over 15 years of successful investment experience. With >$1.8 billion in total assets across Secondaries, Buyouts, Ventures, and Investment Solutions, ACE operates with a team of 40+ employees across offices in Geneva, Zurich, New York, London, and Cairo.
Role Overview: We are seeking a Receptionist to be the welcoming face of our office and central point of contact for staff and guests. As a Receptionist, you will play a pivotal role in ensuring that everyone who visits or contacts our organization enjoys a warm, efficient, and professional experience. You will manage the front desk operations, support day-to-day office needs, and help maintain our vibrant and collaborative environment. If you thrive on multitasking, bring strong communication skills, and are passionate about delivering excellent service, we would love to hear from you.
Key Responsibilities:

• Guest Reception: Welcome all visitors, notify relevant staff, and deliver a professional front-of-house experience.

• Front Desk Operations: Manage the main phone line, direct calls and messages, and handle correspondence at the front desk.

• Reception & Area Upkeep: Keep reception and adjacent areas tidy, organized, and welcoming.

• Meeting Room Management: Act as the gatekeeper for booking and maintaining meeting rooms.

• Mail & Deliveries: Receive, sort, distribute incoming mail/packages, and prepare outgoing shipments.

• Inventory & Supplies: Track, order, and manage office stationery and supply inventory.

• Printing & Scanning: Provide printing and scanning support; maintain printer and scanner

• Calendar: Keep the company calendar current with employee whereabouts and office activities.

• Budget & Accounting: Prepare office expense reports, manage petty cash, process invoices, and assist with budget tracking/approvals.

• Travel & Logistics: Coordinate team/company travel and execute logistics for events.

• Internal Communication: Draft and circulate announcements.

• Ad Hoc Tasks: Assist with miscellaneous errands and support staff requests as needed.

• Prior experience in reception, office management, or a relevant hospitality role. Hospitality education will be a plus.
• Fluency in both English and French (written and spoken) is essential.
• Excellent organizational skills and the ability to multitask and prioritize effectively.
• Strong communication, interpersonal, and problem-solving abilities.
• Discretion, reliability, and a professional demeanor at all times.
• Eligible to work in Switzerland.