Job Description

SCOPE OF THE ROLE

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In this role you will be responsible for managing the office reception and providing ad-hoc support for office tasks, working closely with another team member. You will serve as key point of contact for other office members, supporting day-to-day coordination and communication.

This is a part time role with 18 working hours per week.

YOUR RESPONSIBILITIES

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Primary point of contact for telephone switchboard Manage daily mail, courier services, and reception email inbox Oversee office maintenance, including cleaning company and other external suppliers or service providers Maintain kitchen facilities, including restocking fridges Manage meeting room reservations and prepare conference rooms for internal and external meetings, including arranging coffee, beverages, and catering Coordinate office and team events Serve as primary IT point of contact for employees, coordinating on and off-boarding for employees, setting up IT equipment Responsible for managing company mobile devices and associated contracts Order office supplies, maintain stock level in storage Coordinator of company parking and allocations Provide support for Management Assistant, including event coordination and administrative errands for Management

YOUR PROFILE

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Relevant experience in a similar role Minimum 3 years of experience working in a support function like office manager or receptionist Tech-savvy with good knowledge of Microsoft Office Excellent organisation and time management skills Structured way of working and ability to prioritise Collaborative, communicative, team player and a mindset to improve processes Ability to handle sensitive information with discretion Fluency in German (native speaker level) and English is a must. Any other language is an added benefit. Fluency in Swiss German is highly preferred Valid class B driver's licence

WHAT YOU CAN EXPECT

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Broad variety of tasks and freedom to act Plenty of opportunities to challenge and drive things forward Enjoying taking off together with motivated and professional colleagues The chance to shape a loved brand that makes people smile all around the world An established and growing company with a strong reputation * A fair compensation and many cool benefits