Job Description

The Graduate Institute of International and Development Studies is recruiting a

CENTRE COORDINATOR (F/M/D)

CENTRE:

Research Centres - Primary affiliation to the Global Health Center

CONTRACT:

maximum duration contract (potentially renewable)- one year

ACTIVITY RATE:

100% 40 h / w

APPLICATION DEADLINE:

30th november 2025

STARTING DATE:

1st february 2026 (ideal)

Presentation of the Institute:

The Geneva Graduate Institute, founded in 1927, is a world-renowned centre of excellence for the study of international relations and development. Located in Geneva, Switzerland, the Institute offers a stimulating, multicultural and interdisciplinary academic environment. It offers masters and doctoral programmes, and conducts cutting-edge research on major global challenges.
The Graduate Institute's centres provide a stimulating intellectual environment by promoting exchanges between professors and doctoral students and by strengthening expert networks in subjects where they have a comparative advantage. They offer a unique interface between the academic world and the international community thanks to their wide range of activities, including research and provision of expertise, organising public debates, hosting researchers from around the world, and contributing to continuing professional education.
The Graduate Institute's Global Health Centre has built a global reputation for its work focusing on power, politics and governance in global health. It conducts both academic and policy-oriented research, builds capacity through training and policy engagement initiatives, and convenes stakeholders on strategic issues of concern to the global health community within and beyond International Geneva.

About the role:

Centre Coordinators form part of a team of professionals responsible for ensuring the efficient and effective operation of the Institute's centres. While each Coordinator is primarily assigned to a specific centre, they are integral members of a broader coordination team that provides collective support across all centres.
Within their primary centre, each Coordinator holds primary responsibility for overseeing administrative, financial, logistical, and communication functions that enable the centre to achieve its strategic objectives and maintain compliance with institutional requirements. As part of the common coordination team, Coordinators may also be deployed to assist other centres, providing support based on operational needs.

Main responsibilities:

Ensure efficient and effective use of human and financial resources, and compliance with Graduate Institute guidelines and policies. Ensure smooth, well-functioning operations within the Global Health Centre (and other centres, as required), continuously identifying opportunities for improvement in quality, effectiveness and/or efficiency. Ensure effective information management and information flow within the Centre. Oversee administrative, financial, logistical, and communication functions to support strategic objectives and institutional compliance. Provide cross-centre support as needs emerge, fostering consistency and knowledge sharing across the Institute to contribute to a collaborative coordination team across all centres. Reports to the Academic co-Directors of the centre they are supporting, and to the Managing Director of Centres Coordination.

Key responsibilities:

Act as the main administrative contact for the Centre and apply Institute guidelines. Act as the first point of contact for external stakeholders interested in engaging with the Centre Manage the centre finances, including: + Ensure all project budgets are updated, organised, accurate, and accessible.
+ Prepare and manage complex budgets,
+ Track financial expenditure, and
+ Ensure timely and accurate financial reporting.
+ Support Principal Investigators and other budget holders, as needed, including providing training on financial management procedures
+ Monitor and improve financial procedures.
+ Provide support for donor reporting and fundraising documentation.
Ensure appropriate information management and record-keeping within the centre and information flow across the centre, including use of project management software (e.g. Monday.com), filing and record-keeping for projects and administrative documents. Ensure that all relevant activities are documented, updated, and accessible. Manage contractors and/or consultants as needed. Prepare and update internal procedures and documentation. Coordinate daily administrative tasks and liaise with internal services. Support recruitment processes and manage staff contracts in collaboration with HR. Draft and format correspondence, reports, and official documents. Support the maintenance and updating of the Centre's website and social media channels. Organize events and meetings, including logistics and travel arrangements.

To be successful in this role, you should have:

A Bachelor's degree in administration, management, communications, or a related field (Master's degree is an asset). 3-5 years of experience in administrative coordination, including financial and HR processes, project management, event planning, and communications. Excellent financial management skills, including financial planning, creating and managing complex tasks relating to budgeting, tracking, and donor reporting. Experience managing contractors, including developing terms of reference, delegating responsibilities, providing constructive feedback, addressing conflicts and providing mentorship. Strong familiarity with project management tools, methodologies and best practices Strong IT skills, with proficiency in Microsoft Office Suite and knowledge of financial management tools. Excellent command of English, very good French (minimum C1 level in English, written and spoken; and B2 in French, written and spoken). Strong organizational and time management skills, with attention to detail and ability to handle multiple priorities. Proven ability to navigate complex organizations and to solve problems creatively, resourcefully and diplomatically Excellent interpersonal and communication skills, and ability to work collaboratively in a multicultural environment. High degree of autonomy, ability to take initiative, discretion, and reliability in handling sensitive information. Experience managing institutional social media accounts, managing websites and event coordination tools is a strong plus. Experience with fundraising is a strong asset. Experience in and knowledge of global health issues is an asset, but not required

What you can expect from us:

An intellectually vibrant environment with high-level stakeholder exposure Flexibility Active engagement with research, policy and practice in global health in the heart of International Geneva. Working with an international community from diverse backgrounds. Interesting job with a wide range of responsibilities. Good atmosphere in a small team. Follow us on LinkedIn

Our recruitment process if you are selected for further consideration:

You will be contacted by email to complete an Assessment. An interview at the Institute or by video (depending on where you live) with your supervisors and Human Resources to find out more about your motivations and personal skills, and to answer your job-related questions. A test may also be administered on site.

How to apply

We invite you to submit a complete file in PDF format with the following documents:

1) a cover letter
2) CV with 3 references


We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of age, marital status, disability status, race, national origin, color, gender, sexual orientation or religion.
For more information, candidates are encouraged to consult the Institute's website : graduateinstitute.ch
Please note that offers received by post or direct email won't be considered.