Job Description

La Chataigneraie Campus
Secondary
Seeks for 1st September 2025
Founded in 1924, the Foundation of the International School of Geneva, commonly known as Ecolint educates 4500 students aged from 3-18 representing over 130 nationalities. Each of our eight schools is dedicated to the development of seven life-worthy, future-ready global competences: we develop lifelong learning, self-agency, the ability to interact with the world, with others and with resources so as to develop transdisciplinary, multiliterate thinking. Through this, we drive our mission, which is to educate students to be global citizens with the courage and capacity to create a just and joyful tomorrow together. Ecolint is built on strong humanitarian values and prides itself on its long history of pedagogical innovation, including the creation of the Model United Nations system and the International Baccalaureate. We have around 1250 employees representing more than 60 nationalities, united as one core of dynamic professionals, committed to our mission.
The La Chataigneraie Campus is set amidst the picturesque rolling farms and villages of Founex overlooking Lake Geneva not far from the city. With a mix of historic and new buildings, the campus is split into a Primary and Secondary school with a combined total of around 1600 students. We are proud to be an International Baccalaureate World School while also offering our students the option to complete the Swiss Maturite. Our programmes are based on the IB's 'Learner Profile', a set of ideals that inspire, motivate and focus the work of the school and help students to become more thoughtful, grounded, responsible and caring global citizens. Fostering these qualities is at the heart of all we do. The international team of educators is devoted to supporting and celebrating a diverse population of students.
Please note that only applications will be considered
To complete our team, we are looking for an:
Administrative Assistant
40 hours / 36 weeks per year
Job purpose : Work on all administrative aspects of the administrative office of the Secondary school.
Main accountabilities:
Support the organisational structure

• Student Absence management
• Teacher Cover management
• Assist with overflow work from school office manager
• Assist with trip organisation
• Handle correspondence (letters, emails, etc.) of the school
• Support with students admissions files
• Ensure room booking and logistics as required (including setting up, ordering refreshments, etc.)
• Order equipment for the department and track orders
• Any ad hoc administrative tasks (word processing, creating spreadsheets, presentations)

• Once a week, offer visit of the school to prospective parents

Provide students direction and support

• Be approachable and available to support students in need through a caring personality
• Participate in the admission of students if necessary (creation and updating of student data).
• Acting directly with students, parents and teachers to prevent incidents and check anomalies (e.g. emergency cards data missing).
• Create electronic files for all new students and keep them updated, adding academic reports and other additional reports
• Creating attestations and certificates of enrollment
• Work on timetabling

Ensure up to date and functional technology

• Publish and update school calendars, internally and externally

Support communications management and relationships building

• Assist with organisation of school events: parent teacher conferences, graduation ceremonies, pedagogical days etc

Candidate requirements

• Bachelor degree or equivalent
• Between 2-4 years of work experience as an administrative assistant
• Bilingual French/English. Other languages an asset
• Caring personality who enjoys working with young adults
• Good teamwork and active listening skills.
• Flexibility and adaptability
• Strong ICT skills (Google environment)
• Excellent organisational skills in order to increase department's performance
• Able to work autonomously, review work and provide feedback
• Self-reflective and able to solve complex problems
• Experience in support with budget and accounting
• Previous experience in an IB school an asset

Candidates are requested to apply online by attaching their CV, three professional references from your Managers, one of whom must be your current or most recent employer, that may be followed at the point of interview, and a covering letter. The application must be addressed to Ms Soraya Sayed Hassen, International School of Geneva, La Chataigneraie Campus by 27 June 2025 mentioning the reference number 200 003.
Please note that only applications will be considered
The International School of Geneva values and encourages diversity among its staff. As such, we welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous conduct and child protection checks appropriate to their position, including prior checks with their previous employers and the authorities.