Job Description

We are looking for an

Office Manager

who has a passion and experience with event management for a full- time permanent contract:

REQUIREMENTS:

- Experience with Swiss commercial & legislative system regarding contracts, invoicing, HR duties

- Experience with budget management

Tasks include but are not limited to:

Work to maintaining administrative processes and procedures to support the department document management, contractual documentation and issuing contractual correspondence Prepare and maintain commercial files to include compiling reports from information provided by the Commercial Team and obtained from databases. Carry out document management and filing for the department, including systematic archiving of contractual data Accurately maintain trackers ensuring data is kept up to date at all time Act as a focal point of contact for the office team to receive incoming enquiries and either handle or forward to the Commercial managers and partners as appropriate Assist with Contract Changes, Compensation Events and insurance claims as necessary Overseeing daily operations Treating confidential information and contracts Support budgeting and bookkeeping procedures Paying the suppliers, artists, workers (invoicing knowledge is a MUST) Coordinating different activities at the same time Dealing with suppliers Managing confidential information such as contracts with Food Shops and guests Answering emails

Skills

Proven experience as an

office administrator

, office assistant or relevant role in Switzerland Outstanding communication and interpersonal abilities Excellent organizational and leadership skills Familiarity with office management procedures and basic accounting principles Excellent knowledge of MS Office and office management software (ERP etc.) Qualifications in secretarial studies will be an advantage
Contratto di lavoro: 100%, Tempo indeterminato

Retribuzione: CHF4'000.00 al mese

Benefit:

Buoni pasto Pensione aziendale
Domande di preselezione:

Can you start immediately? If not, what is your notice period?
Esperienza:

Esperienze amministrative according to Swiss legislation: 5 anni (Obbligatorio)
Lingua:

Inglese (Obbligatorio) Italiano (Obbligatorio)
Sede di lavoro: Di persona