Job Description

General Information

Job ID
30972
Location
Zurich, Switzerland
Work Types
Full Time
Categories
Client Corporate Secretarial

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.

About TMF Group

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.


As we're a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

Discover the Role

The Associate Corporate Services Officer is responsible for providing high-quality corporate administrative service to a complex portfolio of client structures with timeliness and efficiency, and maintaining a strong client relationships. In addition, the Associate Corporate Services Officer provides general assistance to the Team Lead of Corporate Services and supports the overall Corporate Services Team.

Key Responsibilities

Managing of a complex portfolio of clients Communicating in a professional and client-minded manner with clients, advisors and third parties Preparing board resolutions and shareholders resolutions for client companies Preparing minutes of meetings of the board of directors and of meetings of the shareholders for client companies Preparing account opening forms and bank transfer orders for client companies, and arranging for follow up with the bank Supporting the Compliance Department during the onboarding process and the customer lifecycle Preparing and amending documents (e.g. agreements, powers of attorney, periodical reports and certificates) for client companies Arranging for proper and timely sending of correspondence by email, fax, mail and/or courier Handling of telephone calls with clients, advisors and third parties and taking messages where appropriate Co-ordinating client services with colleagues (from other departments and offices), advisors and third parties Co-operating with and arranging for the completion and keeping up to date of KYC-information Filing and archiving of documents and information in appropriate files and software and ensuring completeness and compliance of the client files; Accurate registration of time spent during working day Co-operating with the issuing of invoices Co-operating with the obtaining of payment from debtors Updating the client database to include all information on client companies (e.g. status shareholders meeting and contact details) Maintaining the client database on an ongoing basis

Key Requirements

Possession of a valid Swiss work permit or work authorization is a requirement for this position Swiss Law degree (BLaw or MLaw) with experience in corporate law or corporate services or Paralegal with extensive of experience in corporate law or corporate services Strong self-management and organizational skills Client service oriented mindset Team-player Strong and professional communication skills in English, both verbally and in writing. Additional fluency in French and/or German is a strong advantage. Working knowledge of MS Office 365 - Outlook, Excel, Word, PowerPoint Demonstrates strong accountability by meeting individual goals and KPIs while ensuring accurate and timely timekeeping. Able to work independently with a minimum of supervision Builds and maintains collaborative relationships across teams and geographies, contributing to a positive and inclusive work environment. Acts with integrity, respect, and professionalism, consistently upholding the organization's values and ethical standards. Adapts well to change, remains composed under pressure, and thrives in a fast-paced, dynamic environment. Applies sound judgment to solve problems and make decisions independently and efficiently. Shows a commitment to continuous learning by proactively seeking feedback, identifying development opportunities, and deepening business understanding.

What's in it for you?

Remote working policy: 2 days of homeworking per week An exciting opportunity in an international company Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy A career within an ever-evolving market Flat hierarchies with direct contact to management and international exchange

We're looking forward to getting to know you!